Ken Stimpson Community School Closed Circuit Television Policy
1.1 The purpose of this Policy is to regulate the management, operation and use of the closed circuit television (CCTV) system at Ken Stimpson Community School, hereafter referred to as ‘the school’.
1.2 The system comprises a number of fixed, moveable and dome cameras located around the school site. All cameras are monitored within the school and certain external cameras are monitored by the school’s site services provider. The system is also a combination of multiple systems, including digital video recorders and server based internet protocol (IP) recording systems.
1.3 This Code follows Data Protection Act guidelines.
1.4 The Code of Practice will be subject to review periodically.
1.5 The CCTV system is owned by the school.
OBJECTIVES OF THE CCTV SCHEME (2)
2.1 (a) To protect the school buildings and their assets
(b) To increase personal safety and reduce the fear of crime
(c) To support the Police in a bid to deter and detect crime
(d) To assist in identifying, apprehending and prosecuting offenders
(e) To protect members of the public and private property
(f) To assist in managing the school
STATEMENT OF INTENT (3)
3.1 The CCTV Scheme will be registered with the Information Commissioner under the terms of the Data Protection Act 1998 and will seek to comply with the requirements both of the Data Protection Act and the Commissioner's Code of Practice.
3.2 The school will treat the system and all information, documents and recordings obtained and used as data which is protected by the Act.
3.3 Cameras will be used to monitor activities within the school, its external areas (within the realms of its owned property) and other public areas to identify criminal activity actually occurring, anticipated, or perceived, and for the purpose of securing the safety and well-being of the school, together with its visitors.
3.5 Materials or knowledge secured as a result of CCTV will not be used for any commercial purpose. Copies of recordings will only be released to the media for use in the investigation of a specific crime and with the written authority of the Police. Copies of recordings will never be released to the media for purposes of entertainment.
3.6 The planning and design has endeavoured to ensure that the Scheme will give maximum effectiveness and efficiency but it is not possible to guarantee that the system will cover or detect every single incident taking place in the areas of coverage.
3.7 Warning signs, as required by the Code of Practice of the Information Commissioner have been placed at access routes to areas covered by the school CCTV.
OPERATION OF THE SYSTEM (4)
4.1 The Scheme is administered and managed by the IT Services Manager, in accordance with the principles and objectives expressed in the code.Overall responsibility for the scheme lies with the Principal of the school.
4.2 The day-to-day management will be the responsibility of the IT Services Department.Maintenance works may be carried out by external contractors.
4.3 The CCTV system will be operated 24 hours each day, every day of the year.
MONITORING PROCEDURES (5)
5.1 Camera surveillance may be maintained at all times.
5.2.1 Cameras may be monitored from the server room, using installed monitors, or remotely over the data network.
5.2.2 Access to cameras over the data network is strictly controlled via a process of computer logins and a further password. At the time of writing, access is limited to the IT Services Department.
VIDEO TAPE PROCEDURES (6)
6.1 Recordings are stored digitally.The duration of storage is dependent upon the amount of activity on site (the system only stores recordings when it has detected movement). This duration will not exceed 6 weeks.For longer term storage recordings may be copied to secured file servers on the data network and/or burnt to CD/DVD.
6.1.1 For recordings burnt to CD/DVD (media):
(i) All media will be identified with a unique mark.
(ii) All media will be blank before a recording is burnt.
(iii) The data and time of the incident(s) shall be recorded on the media
(iv) Media required for Police evidential purposes shall be sealed, witnessed, signed by the controller before being passed to the Police. The Police shall sign to confirm receipt of the media.
6.2 Tapes may be viewed by the Police for the prevention and detection of crime.
6.3 A record will be maintained of the release of media to the Police or other authorised applicants.
6.4 Viewing of recordings by the Police must be recorded in writing and in the log book. Requests by the Police can only be actioned under section 29 of the Data Protection Act 1998.
6.5 Should media be required as evidence, a copy may be released to the Police under the procedures described in paragraph 6.1.1 (iv) of this Code. Media will only be released to the Police on the clear understanding that the media remains the property of the school, and both the media and information contained on it are to be treated in accordance with this Code. The school also retains the right to refuse permission for the Police to pass to any other person the media or any part of the information contained thereon.
6.6 The Police may require the school to retain media for possible use as evidence in the future. Such media will be properly indexed and properly and securely stored until they are needed by the Police.
6.7 Applications received from outside bodies (e.g. solicitors) to view or release media will be referred to the Principal. In these circumstances media will normally be released where satisfactory documentary evidence is produced showing that they are required for legal proceedings, a subject access request, or in response to a Court Order. A fee can be charged in such circumstances: £10 for subject access requests; a sum not exceeding the cost of materials in other cases.
BREACHES OF THE CODE (including breaches of security) (7)
7.1 Any breach of the Code of Practice by school staff will be initially investigated by the Principal, in order for him/her to take the appropriate disciplinary action.
7.2 Any serious breach of the Code of Practice will be immediately investigated and an independent investigation carried out to make recommendations on how to remedy the breach.
ASSESSMENT OF THE SCHEME AND CODE OF PRACTICE (8)
8.1 Performance monitoring, including random operating checks, may be carried out by the Technical Services Manager and/or the Principal.
9.1 Any complaints about the school’s CCTV system should be addressed to the Principal.
9.2 Complaints will be investigated in accordance with Section 7 of this Code.
ACCESS BY THE DATA SUBJECT (10)
10.1 The Data Protection Act provides Data Subjects (individuals to whom "personal data" relates) with a right to data held about themselves, including those obtained by CCTV.
10.2 Requests for Data Subject Access should be made in writing to the Principal. A fee can be charged in such circumstances: £10 for subject access requests; a sum not exceeding the cost of materials in other cases.
PUBLIC INFORMATION (11)
Copies of this Code of Practice will be available to the public by contacting the Principal.